The best no-code platform for building custom online databases and applications. QuickBooks Payroll has what you need to stay compliant, from labor law posters to expert support. Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities.

Features to Look for In Employee Time Tracking Software

If you file taxes in more than one state, each additional state is currently $12/month. Active subscription, Internet access and Federal Employer Identification Number (FEIN) required. QuickBooks Desktop Payroll requires a supported version of QuickBooks Desktop Enterprise updated to the most current maintenance release. QuickBooks Desktop Enterprise supports over 100,000 employees, customers, vendors and other names combined. However, performance may slow when processing files containing more than 250 employees.

An iOS user experienced a glitch where ClockShark’s app failed to log location data after clocking out, causing an overnight clock-in error that required manual correction. Another drawback is the potential for sync delays, as Zapier does not always process data instantly. This can create issues for construction teams needing real-time labor tracking and cost updates. With Workyard’s payroll summaries, businesses reduce the risk of payroll errors, avoid delays, and ensure workers are paid correctly — on time, every time. Payroll teams often spend hours reviewing timesheets, correcting errors, and ensuring compliance before running payroll.

Virtual TimeClock & QuickBooks

Whether you’re managing a remote team, tracking billable hours, or simply looking for a better way to oversee employee schedules, the right time tracking software can make all the difference. Compared to other full-service payroll options, these add-on fees are pretty standard. Another common issue is the platform’s limited reporting features, making it harder for managers to get in-depth insights into labor costs and employee productivity. For businesses that need precise time tracking and a highly automated QuickBooks integration, these drawbacks may create inefficiencies in workforce management. Look for features like real-time data updates, mobile clock-ins, and customizable pay rules to ensure accuracy.

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QuickBooks Desktop Enhanced Payroll subscription is included in QuickBooks Desktop Enterprise Gold and Platinum. Standard Enhanced Payroll subscription fees apply when adding to Desktop Enterprise Silver. Enhanced Payroll included in Desktop Enterprise Gold or Platinum does not charge additional monthly per employee fees, additional fees may apply when paying 1099 contractors by direct deposit. Enhanced Payroll does not limit the number of payrolls scheduled per month. Terms, conditions, features, service and support payroll software that integrates with quickbooks desktop options are subject to change without notice. Active subscription, Internet access, Federal Employer Identification Number (FEIN), and U.S. billing address required.

Compliance Features

Another challenge is Deputy’s learning curve, especially for businesses moving from simpler time-tracking solutions. Setting up overtime rules, pay rates, and compliance features can be time-consuming, requiring extensive customization to fit company policies. The system automatically syncs time entries with QuickBooks, reducing manual data entry and payroll errors. Businesses can customize pay rates for different roles, shifts, and job sites, ensuring accurate calculations.

The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation. No, as of July 2022, Assisted Payroll is no longer available as an add-on service to new users. QuickBooks Desktop Payroll rated a solid 4.1/5 star rating in the reviews category which reflects its users’ positive experiences with the software. Through the QuickBooks Workforce portal, new employees will be able to set their bank accounts, addresses, phone numbers, W-4s, SSNs, and birthdates.

Businesses with mobile workforces need a way to verify where employees are working. GPS tracking ensures accurate time logging by recording locations when employees clock in and out, making it useful for construction crews, delivery teams, and service technicians. TimeCamp is a time-tracking and billing solution for freelancers and remote teams that need to log work hours automatically.

• It can include features such as manual time entry, automated tracking, reporting, and integrations with other business tools.
• Mobile accessibility is crucial for teams that work remotely or frequently move between job sites.
• You also have the option to purchase the software directly through QuickBooks Desktop accounting software, and it will automatically be installed for you.
• Despite its automation capabilities, Zapier has limitations that can affect time tracking for field-based businesses.

It seamlessly integrates with accounting and project management tools, making it easy to manage project timelines, track expenses, and generate invoices. Its reporting features help businesses analyze profitability and team productivity. Clockify is an affordable cloud-based time tracking tool designed for small businesses and startups. It offers a forever-free plan with unlimited users, making it a cost-effective option for teams looking to track hours and generate basic reports. Tracking employee time isn’t just about logging hours—it’s about improving productivity, streamlining payroll, and ensuring accurate project management.

• As a payroll software solution, QuickBooks Desktop Payroll definitely hits all the basics and is flexible enough to handle the needs of small to mid-sized businesses.
• RescueTime is an automated time tracking tool for individuals and small teams looking to improve productivity.
• This is especially useful for compliance with labor laws and internal HR reporting.
• Save money and enjoy a powerful, secure time clock for all of your employees.
• Workyard eliminates these extra steps with one-click syncing, ensuring that all approved timecards instantly appear in QuickBooks without the risk of missing hours or misclassified labor costs.

On the other hand, many users complain about the limited customization options in Jobber’s reporting and payroll export features. Businesses with complex pay structures may find it difficult to fine-tune their payroll data within QuickBooks, requiring additional manual input. The app’s mobile time tracking feature allows workers to clock in and out from the field, while managers can review and approve timesheets before syncing them with QuickBooks. Employees can clock in and out using the mobile app, and managers can review, edit, and approve timesheets before syncing them with QuickBooks. This automation reduces manual data entry errors and ensures payroll accuracy.

Workyard ensures flawless payroll, precise job tracking, and effortless compliance, all from one easy-to-use platform. Craig Crist appreciated Jobber’s progress payment feature and frequent updates but found its QuickBooks and Xero integration lacking compared to the web version. In contrast, Deputy tends to suffer from synchronization delays, with some users reporting that time entries do not always transfer instantly to QuickBooks, leading to payroll discrepancies. On the flip side, some users have reported occasional sync delays between the two platforms, leading to payroll discrepancies that require manual corrections. With its reliable tracking, especially in remote job sites with poor cell service.

QuickBooks Desktop Payroll Integrations

Online integrations are ideal for businesses needing remote access and automation, while desktop integrations work best for companies managing large, local datasets with advanced accounting needs. Unlike other integrations, Workyard combines ultra-accurate GPS time tracking, automatic overtime, and break calculations, and seamless QuickBooks integration into one powerful solution. A Jobber user appreciated its logistics and job tracking tools but found its reporting features lacking, requiring extensive Excel edits to be useful. One of Jobber’s biggest advantages is its built-in scheduling and dispatching tools, which make it easy to assign jobs and track employee availability.

Instead of spending hours gathering payroll data or manually calculating labor costs, businesses can generate accurate, up-to-date reports with just a few clicks. Paymo is an all-in-one project management and time tracking solution designed for creative agencies and freelancers. Its interface is structured around workflow optimization, helping teams allocate resources and track project progress in real time. Terms, conditions, pricing, special features, and service and support options subject to change without notice. QuickBooks Desktop Payroll operates through QuickBooks Desktop accounting software. Since it’s locally installed, data security is up to you, with the exception of QuickBooks Hosting users.

QuickBooks Desktop Enhanced Payroll is an included service for QuickBooks Enterprise Gold and Platinum users. While users on these plans do not have to pay the base subscription fee or a per-person fee, additional fees for each contractor are paid by direct deposit. A PayClock employee time clock system helps payroll administrators, HR, and employees of local municipalities and utilities that use edmunds GovTech payroll & ERP solutions. Employees can only clock in from authorized job sites, preventing time theft, while real-time labor cost tracking helps you stay on budget. Plus, detailed job costing reports give you full control over your team’s productivity and payroll expenses. Despite its automation capabilities, Zapier has limitations that can affect time tracking for field-based businesses.